The Skoll Global Threats Fund is building a world-class community of individuals dedicated to pooling their talents, networks, and knowledge to finding and promoting innovative solutions to the globe’s most challenging problems.

Executive Assistant, Chief Medical Officer

Jeff Skoll launched the Skoll Global Threats Fund in 2009 to tackle the world’s most pressing issues. The Skoll Global Threats Fund has a mandate to drive large-scale global change on the most critical issues facing mankind. With a focus on five global threats, the organization identifies and supports innovative high-impact initiatives to combat climate change, water insecurity, pandemics, nuclear proliferation, and the Middle East conflict.

Position Description

This is an opportunity to partner with our very vibrant and charismatic Chief Medical Officer (CMO) who leads a growing team in their quest to “End Pandemics During Our Lifetime.” He is world-renowned and highly respected and it will be the EA’s job to help keep him ‘on course’ through his very demanding and unpredictable days. As a result, this role will be very important and central to this foundation which is currently headquartered at the Presidio in San Francisco.

Primary Duties and Responsibilities

Working closely with the Pandemics Team, the EA will have the following responsibilities:

CMO Management

  • Manage the CMO’s ever-changing calendar
  • Arrange complicated worldwide travel
  • Manage CMO’s email account to include but not limited to drafting responses, making sure that, when needed, the appropriate research has been conducted, and taking ownership of action items and follow ups
  • Financial reporting (e.g. expense reconciliation, reimbursements, budgets, etc.)

    Relationship Management

  • Establish, maintain, and promote effective communication and smooth working relationships with the board of directors and the chairman of the board; assist CMO by making sure he is updating the board on a regular basis
  • Liaise with executives from sister organizations, funders, high-net worth thought partners, grantees
  • Serve as bridge to universities, government entities, financial institutions, associations, vendors, general public
  • Respond and accommodate requests from print media, television and radio reporters, conference organizers
  • Establish, maintain, and promote smooth working relationships with teammates by overseeing the overall culture and morale
  • Serve as the team’s ‘center of gravity’ including mentoring junior employees

    Information Management

  • Prepare reports to the Board of Directors, pandemics team, SGTF directors, funders as needed (e.g. updates, backgrounders, presentations, etc.)
  • Highlight, research, analyze, and recommend action items when appropriate (e.g. late breaking news on the re-emergence of Ebola)
  • Compile briefing materials for meetings, trips, and other staffing activities
  • Database entry and maintenance (e.g. Salesforce)

    Special Events Management

  • Assist in the preparation for and conduct of special events (e.g. conferences, convenings, team events, off-site meetings, etc.)
  • Tackle special projects as they arise

    Administrative Functions

  • Various office administration duties (e.g. filing, copying, greeting guests, etc.)
  • Coordinate meetings (e.g. meeting prep, ordering and setting up lunches, office clean up, etc.)
  • Other special projects that may include personal errands (e.g. passport/visa handling, gift purchases, etc.)

    Knowledge, Skills, and Assets

  • Ability to multi-task, work with multi-stakeholders, maintain exceptional attention to detail, and proactively manage project timelines and deliverables
  • Outstanding communication skills that manifest in high quality written documents, presentation and meeting materials, and verbal communication
  • Consensus builder who is tactful in interactions with partners and grantees
  • Independent and self-motivated, able to take initiative in an entrepreneurial environment
  • Excellent interpersonal skills with positive attitude; desire and ability to work in a collaborative team environment
  • Ability to problem-solve and find creative solutions
  • Self-starter with the ability to work independently
  • Willingness to work with remote partners, with limited opportunities for travel
  • Ability to handle highly confidential information with discretion
  • Strong working knowledge of Word, Excel, PowerPoint, and Google tools

    Education and Experience

  • Minimum of 8+ years of relevant work experience supporting c-level executives
  • Bachelor’s degree required
  • Experience working at a Foundation and/or a start-up preferred
  • Experience working with international contacts preferred
  • Strong database experience preferred


    This is a full-time 6-month contractor position with the possibility to transition into a full-time position.

    Skoll Global Threats Fund is an Equal Opportunity Employer committed to nondiscrimination on the basis of race, color, religion, national origin, gender, gender expression, marital status, pregnancy, age, disability, or veteran’s status.

    To apply for the position, please submit your cover letter and resume to: and please put in the subject line: Executive Assistant – Chief Medical Officer.