We are seeking a focused and energetic team player to help manage grants within the Ending Pandemics In Our Lifetime Initiative. Reporting to and working closely with the Manager, Pandemics, this key staff member will help maintain relationships with key partners and manage a grants portfolio around the pandemics initiative. S/he will actively track grant activity and results and keep the team informed. As a focal point for team activity, the Program Associate will seek continual input and feedback with the aim of continuous improvement of and contribution to team performance.
Primary duties and responsibilities
- Working closely with the Pandemics Team, the Program Associate will:
- Assist colleagues in building out the work plan and operationalizing the strategy of the Pandemics initiative.
- Using strong project management skills, support the team by tracking all grants and contracts from concept to conclusion.
- Draft and track operational and grant budgets for the Initiative.
- Draft and edit grant proposal summaries and recommendation memos for management and board review.
- Monitor grant processes and reporting, and participate in the development of processes to measure, learn from, and improve impact.
- Engage colleagues at Skoll Foundation for guidance on legal and grant matters, and follow-up on any feedback provided.
- Provide strategic and planning support for meetings, workshops, conferences, and events related to pandemics activities.
- Identify and implement methods to improve Initiative processes and procedures.
- Nurture and maintain partner relationships, including regularly checking in with key partners and tracking deliverables.
- Lead coordination and interaction with project management staff at grantee organizations.
- Manage grant payouts and track grantee [and contractor] compliance with grant [and contract] agreements.
- Support grant due diligence efforts, including research, financial due diligence and reference checks.
- Respond to unsolicited proposals as needed.
- Input and maintain pandemics grants data in FoundationConnect database.
- Other duties as necessary.
Knowledge, skills, and assets
- Ability to multi-task, maintain exceptional attention to detail, and proactively manage project timelines and deliverables.
- Outstanding communication skills that manifest in high quality written documents, presentation and meeting materials, and verbal communication.
- Consensus builder who is tactful in interactions with partners and grantees.
- Desire to work with budgets, paired with a passion for Excel or similar tools.
- Excellent interpersonal skills with positive attitude; desire and ability to work in a collaborative team environment.
- Ability to problem solve and find creative solutions.
- Self-starter with the ability to work independently.
- Experience working with leadership that is often travelling, including ability to forecast potential challenges and identify priority issues.
- Ability to handle highly confidential information with discretion.
- High standards, integrity, and a sense of humor.
- Strong working knowledge of Word, PowerPoint, Google Docs and Salesforce.
Education and Experience:
- Minimum of 5 years of relevant work experience, including experience working for a Foundation or other grant making entity.
- Bachelor’s degree required.
- Background in public health not required, but interest strongly desired.
- Experience working with local organizations in developing countries a plus.
The position is non-exempt, plus bonus potential. Benefits include employer paid medical, dental, vision, matching 403(b), and paid parking or transit subsidy.
Send a cover letter, writing sample and resume to email@example.com. Please specify Grants and Program Associate, Pandemics in the message subject line. In your cover letter please tell us how your specific experiences and accomplishments match our needs and mission. We will contact qualified applicants. Deadline for submission is August 15, 2014.